Collaborate Notes
This plugin allows you to create, share and set reminder for notes and tasks.
Consider an alternative
Collaborate Notes shows warning signs in 2026 — compare the alternatives below before installing. It runs on 10+ sites, is rated 4.7/5 and was last updated 12 years ago, and scores 29/100 on our health check.
- Small user base (10+ active installs)
- Very few reviews so far
- No update in 11 years
- Only tested up to WordPress 4.0 (latest is 7.1)
How does it stack up?
Side-by-side on installs, updates, ratings & support
Daily downloads
Download spikes usually follow a new release — each site that auto-updates counts as a download.
Rankings
Where Collaborate Notes stands todayWordPress.org search rankings
Live position in the plugin search, top 100| Keyword | Position |
|---|---|
| admin | >100 |
| list | >100 |
| to do list | >100 |
| to-do | >100 |
Version adoption
Share of active sites per release.
Rating breakdown
★★★★★★★★★★ 4.7 from 3 reviews
About Collaborate Notes
From the official readme · v1.0.4Description
This plugin allows you to create, share and set reminder for notes and tasks.
Collaborate Notes aims to make it easier, especially for the client, to notify and collaborate with the webmaster/admin without using email.
Inspired by Google Keep.
Features
- Add/edit/delete/complete notes
- Set own reminder for notes, sending reminder through email
- Assigne notes to multiple users
- Assigned user will be notified by email
- Mark notes as completed. Similar to a to-do list
- Choose if you want to notify assigned users after editing note
- Log will display last edit by user and time
Coming soon
- Media upload connected to the WordPress Media Upload.
Installation
- Upload the folder
/collaborate-notes/to the/wp-content/plugins/directory. - Activate the plugin through the ‘Plugins’ menu in WordPress.
- Open “Notes (0)” in the admin toolbar.
Changelog
Bug fix for WP 4.0
1.0.4
- Close application with Escape-button
- Fix “Screen options” bug.
1.0.3
- Fixed is_empty typo/bug
1.0.2
- Fixed z-index bug for WP 4.0
1.0.1
- Fixed “debug.log” messages.
- Fixed activation error message “Headers Already Sent Message”.
1.0.0
- First release
Screenshots
For developers
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FAQ
Collaborate Notes: quick answers
Straight answers, pulled from live WordPress.org data.
Live data from WordPress.org · checked Oct 5, 2026
Is Collaborate Notes free?
Yes. Collaborate Notes is free to download and use from the official WordPress.org plugin directory.
Is Collaborate Notes safe to use in 2026?
Collaborate Notes shows warning signs in 2026 — compare the alternatives below before installing. It runs on 10+ sites, is rated 4.7/5 and was last updated 12 years ago, and scores 29/100 on our health check.
How many websites use Collaborate Notes?
Collaborate Notes is active on 10+ WordPress websites and has been downloaded 3,641 times since it launched in August 2014. It was downloaded 86 times in the last 30 days.
Does Collaborate Notes work with WordPress 7.1?
Collaborate Notes is officially tested up to WordPress 4.0.38, while the latest release is 7.1.2. It may still work, but try it on a staging site first.
When was Collaborate Notes last updated?
The latest version, 1.0.4, was released on December 6, 2014 (12 years ago).
Who makes Collaborate Notes?
Collaborate Notes is developed and maintained by glennkarlsen.
What are the best alternatives to Collaborate Notes?
The most popular alternatives to Collaborate Notes are Loginizer (1M+ installs), Redux Framework (900K+ installs) and Admin Menu Editor (300K+ installs).
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