Collab Notes
Collab Notes allows administrators to add private notes to pages and posts, with customizable user role permissions.
Consider an alternative
Collab Notes shows warning signs in 2026 — compare the alternatives below before installing. It runs on 30+ sites and was last updated 2 years ago, and scores 27/100 on our health check.
- Small user base (30+ active installs)
- Very few reviews so far
- No update in over a year
- Only tested up to WordPress 6.7 (latest is 7.1)
How does it stack up?
Side-by-side on installs, updates, ratings & support
Daily downloads
Download spikes usually follow a new release — each site that auto-updates counts as a download.
Rankings
Where Collab Notes stands todayWordPress.org search rankings
Live position in the plugin search, top 100| Keyword | Position |
|---|---|
| admin | >100 |
| collaboration | >100 |
| notes | >100 |
| private notes | >100 |
| WordPress | >100 |
Version adoption
Share of active sites per release.
About Collab Notes
From the official readme · v1.3Description
Collab Notes is a simple and effective plugin to manage private notes for pages and posts directly in the WordPress admin area.
Key Features:
– Add private notes to any page or post.
– Notes are visible only in the WordPress admin area.
– Customize which user roles can add, edit, or view notes.
– An icon is displayed in the post/page list for content with notes, making it easy to identify.
– Lightweight and easy to use, with no impact on site performance.
This plugin is perfect for teams and administrators who want to keep internal notes, reminders, or task lists linked to specific content.
License
This plugin is licensed under GPLv2 or later. See https://www.gnu.org/licenses/gpl-2.0.html for details.
Installation
- Download the plugin as a .zip file or install directly from the WordPress plugin repository.
- Upload the
collab-notesfolder to the/wp-content/plugins/directory. - Activate the plugin in the WordPress admin under Plugins > Installed Plugins.
- (Optional) Configure user roles permissions under Settings > Collab Notes.
Frequently asked questions
Who can see the notes?
By default, only administrators can see and add notes. However, you can configure user role permissions in the settings page.
Can I add notes to custom post types?
Currently, notes are supported only for Pages and Posts. Support for custom post types may be added in a future update.
Do the notes appear on the front end of the site?
No, the notes are strictly for internal use in the WordPress admin area.
Is this plugin compatible with all themes?
Yes, the plugin is designed to work with any WordPress theme since it only modifies the admin area.
Changelog
Plugin renamed to Collab Notes. Includes enhancements for accessibility and usability, including a new note icon and improved role management.
1.3
- Added a page with the list of all notes
- Added the menu item “Collab Notes”
- General improvements
1.2.2
- Add Buy me a Coffee button
1.2.1
- Bug fixing
1.2.0
- Renamed the plugin to Collab Notes.
- Added
aria-labelsupport for accessibility. - Default permissions for administrators.
- Changed tooltip to alt text for better readability.
- Updated the icon for notes in the admin list.
1.1
- Added settings page for user role permissions.
- Customizable user roles for adding and viewing notes.
1.0
- Initial release with support for private notes on pages and posts.
Screenshots
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FAQ
Collab Notes: quick answers
Straight answers, pulled from live WordPress.org data.
Live data from WordPress.org · checked Sep 30, 2026
Is Collab Notes free?
Yes. Collab Notes is free to download and use from the official WordPress.org plugin directory.
Is Collab Notes safe to use in 2026?
Collab Notes shows warning signs in 2026 — compare the alternatives below before installing. It runs on 30+ sites and was last updated 2 years ago, and scores 27/100 on our health check.
How many websites use Collab Notes?
Collab Notes is active on 30+ WordPress websites and has been downloaded 1,042 times since it launched in January 2025. It was downloaded 59 times in the last 30 days.
Does Collab Notes work with WordPress 7.1?
Collab Notes is officially tested up to WordPress 6.7.9, while the latest release is 7.1.2. It may still work, but try it on a staging site first.
What PHP version does Collab Notes need?
Collab Notes requires PHP 7.2 or higher. Most hosts run PHP 8.x today, so it works on any modern WordPress hosting.
When was Collab Notes last updated?
The latest version, 1.3, was released on February 5, 2025 (2 years ago).
Who makes Collab Notes?
Collab Notes is developed and maintained by psartorio.
What are the best alternatives to Collab Notes?
The most popular alternatives to Collab Notes are Loginizer (1M+ installs), Redux Framework (900K+ installs) and Admin Menu Editor (300K+ installs).
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