User Notes
Keep private notes about each of your users that only Administrators can see.
Solid choice
User Notes is a solid plugin choice in 2026, with a few things worth checking first. It runs on 800+ sites, is rated 4.8/5 and was last updated 1 month ago, and scores 77/100 on our health check.
- Tested with the latest WordPress (7.1)
- Small user base (800+ active installs)
How does it stack up?
Side-by-side on installs, updates, ratings & support
Daily downloads
Download spikes usually follow a new release — each site that auto-updates counts as a download.
Rankings
Where User Notes stands todayWordPress.org search rankings
Live position in the plugin search, top 100| Keyword | Position |
|---|---|
| admin notes | #4 |
| note | #8 |
| private notes | #2 |
| secure notes | #2 |
| user | #39 |
Version adoption
Share of active sites per release.
Rating breakdown
★★★★★★★★★★ 4.8 from 15 reviews
About User Notes
From the official readme · v2.1.1Description
This plugin adds a text editor area to each User Profile in the dashboard for Administrators to keep private notes about each User. The notes are ONLY visible to Administrators — that’s the whole point! It also adds a column to the “All Users” list where you can quickly see the note for the user without having to even open their profile.
It is especially handy for Membership Sites where you may have thousands of members to deal with and need to remember special circumstances for them.
Installation
All you’ll need to do to get this setup is:
- Install and Activate the plugin
- Visit any Users Profile page when logged in as an Administrator. There you will see a section for “User Notes”. Update your notes for that user and save their profile.
That’s it!
Changelog
2.1.1
- Added a translators comment for the “Notes for %s” string
- Bumped “Tested up to” to WordPress 7.1
2.1.0
- Users list column now shows separate note-count and starred-count bubbles instead of an excerpt
- Click the Notes column to open a popup that lets you read, add, edit, star and delete a user’s notes without leaving the Users list
- Latest note still available as a hover tooltip on the column
2.0.1
- Ensure WP 7.0 Compat
2.0.0
- Rewrote notes as a timestamped log: add multiple notes per user, each with author and timestamp
- Star notes to pin them to the top of the list
- Inline edit and permanent delete (delete requires
delete_userscapability and confirms before removing) - Users can no longer view notes on their own profile
- Users list column now shows note count + latest excerpt, with a star indicator when any note is starred
- New
{prefix}user_notesdatabase table; existing notes are migrated automatically and attributed to the lowest-ID administrator - Legacy HTML notes are converted to plain text on migration; original HTML preserved in
_user-notes-note-legacy-v1user meta as a safety net - Bumped minimum architecture; requires WordPress 6.0+
1.0.5
- Ensure compatibility with WP 6.9
1.0.4
- Security hardening – added CSRF protection
For developers
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Best User Notes alternatives
All admin notes plugins →
FAQ
User Notes: quick answers
Straight answers, pulled from live WordPress.org data.
Live data from WordPress.org · checked Sep 28, 2026
Is User Notes free?
Yes. User Notes is free to download and use from the official WordPress.org plugin directory.
Is User Notes safe to use in 2026?
User Notes is a solid plugin choice in 2026, with a few things worth checking first. It runs on 800+ sites, is rated 4.8/5 and was last updated 1 month ago, and scores 77/100 on our health check.
How many websites use User Notes?
User Notes is active on 800+ WordPress websites and has been downloaded 18,296 times since it launched in May 2014. It was downloaded 457 times in the last 30 days.
Does User Notes work with WordPress 7.1?
Yes. The developer has tested User Notes up to WordPress 7.1.2, the latest release. It requires WordPress 6.0 or newer.
When was User Notes last updated?
The latest version, 2.1.1, was released on August 25, 2026 (1 month ago).
Who makes User Notes?
User Notes is developed and maintained by cartpauj.
What are the best alternatives to User Notes?
The most popular alternatives to User Notes are Sticky Notes for WP Dashboa… (1K+ installs), KeepInMind Dashboard Notes (300+ installs) and Simple Admin Notes (200+ installs).
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